Accessing ETE 2020

Dear Philly ETE Attendee,

We want to take this chance to thank you again for your continued flexibility as we pivot to an online format. Here’s what you can expect on April 14th and 15th.

Accessing the Philly ETE Conference Portal

Whether you registered directly with our online version, or were moved over from the live version of the conference, you should already be logged into the ETE conference portal with the email you used to register for ETE. You can follow these steps to confirm.

  1. Visit
  2. Click the three dots in the upper right-hand corner, and select ‘Login’.
  3. On the next screen, make sure the tab is switched to ‘I’m an Attendee’, and enter the email address you used to register for ETE.
  4. If you are in our system, you’ll be redirected to a schedule with a listing of talks. You are automatically booked to see each talk.
  5. If you are not redirected or receive an error, please try another frequently used email address, or contact Tracey Welson-Rossman or Becca Refford.

Accessing Talks the Day Of

You will need to download Zoom to access talks.

  • In the ETE conference portal: Unique talk URLs aren’t available until a speaker’s talk begins. So right now, if you visit the talk you’d like to see – you won’t find any ‘Enter the talk’ buttons. But as soon as the talk begins on the day of the event, a button will appear that you can then click to enter the Zoom webinar.
  • In Email: 1 hour before each talk, you’ll receive an email with an access link in your inbox. Please be sure that emails from HeySummit aren’t being sent to spam.
  • In Slack: Additionally, our Slack moderators will be dropping the attendee link into the talk’s respective ‘room’ channel before it begins.


We’ve done our best to emulate the setup of the live conference (separate rooms for talks, a place for hallway chatter, a front desk) and we encourage everyone to join us there on April 14th and 15th.

ETE 2020 Channel URL:

We ask that you do not share this link publicly — we’re doing our best to keep it between attendees and speakers only.

Here’s a rundown of the main channels:

  • #hallway-chatter: ETE’s main base. Important announcements will be made here, like which talks are happening when — you can also check out the pinned posts for the daily schedules. Otherwise, feel free to mingle with other attendees here! If possible, keep one-off conversations threaded.
  • #room-a, #room-b, #room-c: If you refer to the pinned schedule, each talk is assigned a ‘room’, similar to the live version of the conference. At the time of the talk you’d like to see, refer to the schedule to find the room that it’s in, and be sure to enter that room. The Zoom link will be shared at that point. All Q&A, discussion, linking, and applause will take place in these rooms.
  • #support: if you’re having any technical issues, please contact us here, and our team will do our best to resolve your issue.
  • #front-desk: this is for all other questions or comments. Want a t-shirt? Have a recommendation? Anything else? Talk to our team here.

Virtual Happy Hour

At 5PM on April 14th, we’ll be hosting a Happy Hour via Zoom. We’ll be posting more information about how to access it in Slack.


The official hashtag for ETE 2020 is #PhillyETEOnline. Let’s have fun with it! Share your t-shirt, or what you’re learning throughout the day. You can find us on Twitter, LinkedIn, Instagram, and Facebook.

– – – – – – –

Lastly, all of this information can also be found in our help document. We look forward to ‘seeing’ you next week! As always, don’t hesitate to let us know if you have any trouble along the way.

Tracey Welson-Rossman (
Becca Refford (
Mark Shvets